Exhibitor Services Manual (ESM) | Exhibitor, Stand Personnel and Visitor Registration
SPACE ONLY PANEL CONTRACTORS
| BrandMe Associate Sdn Bhd |
|
| SD Chia |
Shermine Ch’ng Senior Key Account Executive |
| Innogen Sdn Bhd No. 1, Jalan Perusahaan 1, Taman Industri Selesa Jaya, 43300 Balakong Selangor Malaysia. Office Tel: +60 3 8961 1108 Website |
|
| Jim Tham Senior Project Manager |
Jin Jieh Project Executive |
| Pico International (M) Sdn Bhd |
|
| Alicia Koay Director of Sales |
Sue Peng Yap Account manager |
FREIGHT FORWARDERS
| DSV Solutions (DC) Sdn Bhd No. 2, Block B, Jalan Bumbung U8/90, Seksyen U8, Perindustrian Bukit Jelutong, 40150 Shah Alam Selangor Malaysia. Office Tel: +60 3 7841 8888 Website |
|
| Irene Leow Director Mobile: +6012 297 7377 |
Charmaine Louis Assistant Manager Mobile: +603 7841 8861 |
| R.E Rogers (Malaysia) Sdn Bhd No. 7 Jalan Warden U1/76, Taman Perindustrian Batu Tiga, 40000 Shah Alam Selangor Malaysia. Office Tel: +60 3 5510 8611 Website |
|
| Hafizzudin Sales & Marketing Director Mobile No.: +60 13 6762716 |
Rezuan Reza Senior Operations & Business Development Executive Mobile No.: +6011 1166 6174 |
Exhibitor Services Manual (ESM)
View/Download Exhibitor Services Manual (ESM)
View full ESM (updated 13 November 2025)
View ESM by section:
8. Emergency and Evacuation Procedures
9. Freight and Shipping Information
Exhibitor Checklist and Order Forms
*Update as of 27 October 2025
|
Deadline |
Description |
Mandatory |
Submit To |
|---|---|---|---|
| Immediately | Company logo and Product/Service Listing | ALL | OTC Asia |
| Monday, 2 February 2026 |
Exhibitor Contractor Form (compulsory) |
Space Only |
Innogen Online Services Centre Login information same as the Exhibitor Zone login username and password |
| Work Authorisation Form (compulsory) | |||
| Design Submission - Ground Structure (compulsory) | |||
| Design Submission - Rigging and Hanging | |||
| Thursday, 12 February 2026 |
Electrical and Lighting (compulsory) | ||
| Contractor Passes Form (compulsory) | |||
| Graphic Submission (please refer page 21-22 for graphic size) |
Premium Walk-on Package And PRemium Stand Package |
||
| Fascia Name | Standard Stand Package |
||
|
Electrical and Lighting |
Optional | ||
| Furniture | Optional | ||
| Audio Visual | Optional | ||
| Printing | Optional | ||
| Service Location Plan Form | Optional | ||
| Friday, 13 March 2026 |
Booth Activity Form | ALL | OTC Asia |
| Exhibitor Registration and Stand Personnel Passes | ALL | coming soon | |
| Tuesday, 17 February 2026 |
Shipment Submission - Sea Freight | If Applicable |
Freight Forwarders |
| Monday, 2 March 2026 |
Shipment Submission - Air Freight | ||
| Audio Visual Equipment Order | Optional |
KLCC |
|
| Booth Cleaning Services Order | Optional | ||
| Food and Beverage - Booth Catering Order | Optional | ||
| Food and Beverage - Beverages Order | Optional | ||
| Food and Beverage - Catering Service Staff Order | Optional | ||
| Food and Beverage – Packed Meals Order | Optional | ||
| Internet Connection Order | Optional | ||
| Rigging Points for Hanging Banner Order | Optional | ||
| Rigging Points for Hanging Object Order | Optional | ||
| Water Supply Connection Order | Optional | ||
| Travel and Accommodation | Optional | coming soon | |
| Monday, 2 March 2026 |
Lead Capture Service | Optional | OTC Asia |
| Thursday, 2 April 2026 |
Visitor Registration | ALL | OTC Asia |
Exhibition Operational Schedule
Build-Up/Setup
|
Saturday, 28 March 2026 |
|
| 0700-2100 hours | Official Contractor Move-In and Build-Up |
| 1000-2100 hours | Official Freight Forwarder Move-In |
| 1100-2100 hours | Exhibitor Contractor Move-In and Build-Up |
| 2100 hours | Exhibition Hall Closed for Build-Up/Setup |
|
Sunday, 29 March 2026 |
|
| 0900-2100 hours | Official and Exhibitor Contractor Build-Up |
| 1200-2100 hours | Exhibitor Registration, Badge Collection, Move-In and Setup |
| 2100 hours | Exhibition Hall Closed for Build-Up/Setup |
|
Monday, 30 March 2026 |
|
| 0900-1800 hours | Official and Exhibitor Contractor Build-Up |
| 0900-1800 hours | Exhibitor Registration, Badge Collection, Move-In and Setup |
| 1800 hours | Exhibition Hall Closed for Build-Up/Setup |
Official Show Days
|
Tuesday, 31 March 2026 |
|
| 0800-1800 hours | Exhibitor Registration and Badge Collection |
| 0800-1900 hours | Access Hours for Exhibitors, Stand Personnel and Standby Contractors |
| 1000-1800 hours | Opening Hours for Visitors |
|
Wednesday, 1 April 2026 |
|
| 0900-1800 hours | Exhibitor Registration and Badge Collection |
| 0900-1900 hours | Access Hours for Exhibitors, Stand Personnel and Standby Contractors |
| 1000-1800 hours | Opening Hours for Visitors |
|
Thursday, 2 April 2026 |
|
| 0900-1700 hours | Exhibitor Registration and Badge Collection |
| 0900-1700 hours | Access Hours for Exhibitors, Stand Personnel and Standby Contractors |
| 1000-1700 hours | Opening Hours for Visitors |
Tear-Down
|
Thursday, 2 April 2026 |
|
| 1700-1800 hours | Exhibitor Move-Out (Hand Carry Items Only) |
| 1800-2000 hours | Official Freight Forwarder Move-Out |
|
Friday, 3 April 2026 |
|
| 0900-1700 hours | Dismantle of Booth Structure by Official and Exhibitor Contractors |
Important Notes:
- During the Build-Up day on Saturday, 28 March 2026 and Tear Down day on Friday, 3 April 2026 all vehicles MUST check-in to the Vehicle Holding Area prior to entering the loading docks. Strict scheduling will be announced/notified two (2) weeks prior to the Build-Up Days. All Exhibitor Contractors MUST adhere to the rules.
- All exhibit installation/setup MUST be completed by 1800 hours on Monday, 30 March 2026. This will be enforced and no exceptions will be allowed.
- All booth structure and exhibit dismantling MUST be completed by 1700 hours on Friday, 3 April 2026.
- OTC Asia reserves the right to alter the operation hours.
- Each exhibitor is solely responsible for complying with all law, ordinances and regulations pertaining to customs, health, fire prevention and public safety while participating in OTC Asia 2026.
This section is updated as of 1 October 2025.
Exhibitor Registration, Stand Personnel and Visitor Registration
Exhibitor Registration, Stand Personnel and Visitor Registration
Each exhibiting organisation is entitled to two (2) complimentary Exhibitor registrations, two (2) Stand Personnel passes and fifty (50) Exhibition Visitor registrations per 9sqm booth space.
Access for Exhibitor, Stand Personnel and/or Visitor badge holders are:
|
Exhibitor Registration
|
Stand Personnel Pass
|
Visitor Registration
|
Exhibitor Registration and Stand Personnel Pass
Exhibitor Registration login page will be provided to Exhibitor for registration. Please contact OTC Asia for more information on login to Exhibitor Registration Page. View the guideline here.
Note: Exhibitor badges can be collected at the Exhibitor Helpdesk at Foyer of Hall 2, Ground Level from Sunday, 29 March 2026 at 1200 hours onwards. Please refer to Operational Schedule for more information on exhibitor registration and badge collections. To assist in security procedures, all exhibitors MUST wear valid badges at all times whilst in the venue.
Visitor Registration
To invite your guests, please share the unique Visitor registration invitation link and track the registration listing in your company's Exhibitor Registration Page.
Login information will be shared early of December.
